Microsoft Word How to Make a Clean Copy After Review

Turning on Track Changes gives you and your coworkers a way to make changes that are easy to spot. The changes are like suggestions that you tin review, and then remove them or brand them permanent.

Turn Track Changes on and off

• On theReview tab, go to Tracking and selectTrack Changes.

  

  • When Rails Changes is on, deletions are marked with a strikethrough, and additions are marked with an underline. Dissimilar authors' changes are indicated with dissimilar colors.

  • When Track Changes is off, Word stops marker changes, but the colored underlines and strikethrough from your changes remain in the document until they're accepted or rejected.

Notation:If the Track Changes feature is unavailable, you might demand to turn off document protection. Go to Review > Restrict Editing, and so select Stop Protection. (Y'all might need to provide the document password.)

Show or hide comments or tracked changes

Brandish all changes inline

The default in Word is to brandish deletions and comments in balloons in the margins of the document. Nonetheless, you can change the display to show comments inline and all deletions with strikethroughs instead of within balloons.

1. On theReview tab, go toTracking.

2. Select Testify Markup.

   

3. Signal to Balloons and select Show All Revisions Inline.

View inline comments as ScreenTips.

• Balance the pointer on a comment in the document. The comment appears in a ScreenTip.

  

Display changes past blazon of edit or by reviewer

1. On theReview tab, go toTracking and selectEvidence Markup .

   

2. Exercise one of the following:

   • Select the type of change that you want to display.

     For example, select Comments,Insertions and Deletions, or Formatting. The check marking adjacent to the item indicates that the detail is selected.

     

     Important:Even if you hide a type of markup by clearing it on the Show Markup menu, the markup automatically appears each time the document is opened by you or a reviewer.

   • Point to Specific People, and then clear all cheque boxes except the ones adjacent to the names of the reviewers whose changes and comments you desire to show.

     Note:To select or clear all check boxes for all reviewers in the list, select All Reviewers.

Display changes and comments for specific reviewers

An editor or reviewer usually wants to view a document as it will appear after their changes are incorporated. This procedure gives an editor or reviewer the opportunity to see how the document will expect with the changes.

1. Go to Review > Tracking > Display for Review.

   

2. Choose the option you want:

   • To review the changes, indicated past a red line in the margin, cull Elementary Markup.

   • For a detailed view of the changes, cull All Markup.

   • For a preview of how the document will look if you make all the suggested changes permanent, cull No Markup.

   • To view the original certificate every bit if all the suggested changes were removed, choose Original.

Hide tracked changes and comments when printing

Hiding changes does not remove changes from the document. To remove markup from your certificate, apply the Accept and Reject commands in the Changes group.

1. Get toFile > Print > Settings > Print All Pages.

2. Nether Document Info, select Print Markup to clear the check mark.

   

Review, accept, reject, and hide tracked changes

Review a summary of tracked changes

Using the Reviewing Pane you can quickly ensure that all tracked changes have been removed from your document. The summary section at the acme of the Reviewing Pane displays the verbal number of tracked changes and comments that remain in your document.

The Reviewing Pane also allows you lot to read long comments that don't fit within a comment chimera.

Note:The Reviewing Pane, dissimilar the document or the comment bubbles, is not the best tool for making changes to your document. Instead of deleting text or comments or making other changes in the Reviewing Pane, make all editorial changes in the document. The changes volition and then be visible in the Reviewing Pane.

1. On theReview tab, get toTracking and selectReviewing Pane.

   

2. Practice one of the following:

   • To view the summary at the side of your screen, selectReviewing Pane Vertical.

   • To view the summary across the bottom of your screen, selectReviewing Pane Horizontal.

Past default, the Reviewing Pane shows at the top how many total revisions are in the certificate. To run into  the number and type of the changes, select the carat next to the number of revisions.

Review each tracked change in sequence

1. Click or tap at the get-go of the document.

2. On theReviewtab, go toChanges.

3. Select Haveor Reject. As you take or decline changes, Word volition motility to the side by side change.

   

4. Echo until there are no more tracked changes or comments in your document.

Tip:To review changes in the document without accepting or rejecting them, select Adjacent or Previous.

Have or reject a single change

Rather than motility through changes in sequence, you tin can have or reject a single change. When you take or pass up the change, Word will non motility to the next modify in the document.

• Right-click the modify and select the option to take or reject it.

  ​​​​

Review changes by type of edit or by a specific reviewer

1. Click or tap at the beginning of the document.

2. On theReview tab, become toTracking.

   

3. In the Show Markup list, do one of the following:

   • Clear all check boxes except for those next to the types of changes that you want to review.

   • Point toSpecific People, so clear all check boxes except those next to the names of the reviewers whose changes you want to see or choose All Reviewers to select or clear the check boxes for all reviewers in the listing.

4. On theReview tab, go toChanges.

5. Select Take or Decline. As you lot accept or pass up changes, Word will move to the next change.

   

6. Repeat until you've reviewed all of the changes in your document.

Accept all changes at the same time

1. Get toReview > Changes.

2. In the Accept listing, selectHave All Changes or Accept All Changes and Stop Tracking.

   

Accept or reject all changes at the same time

1. On theReviewtab, go to Changes.

2. Do one of the following:

   • In theTakedrop-downwardly list, selectAccept All Changes.

   • In the Turn down drop-downwards listing, select Decline All Changes.

     

Delete comments

1. Select a comment.

2. On theReviewtab, go toComments, and select Delete.

   

3. Click Side by side or Previous to motion to another comment.

Delete all comments

1. Select a comment.

2. On theReviewtab, go to Comments.

3. In the Delete drop-down list, select Delete All Comments in Document.

   

Practice with Track Changes and other collaboration features in Word by downloading this Collaborate in Word learning guide.

When tracked changes are turned on, Word marks whatever changes made by any authors of the certificate. This is useful when y'all're collaborating with other authors because you can meet which authors fabricated a detail change.

Turn Rail Changes on

• On the Review tab, plough onTrack Changes.

  ​​​

Word shows changes in the document by displaying a line in the margin. If you switch to All Markup view, you'll see changes inline and in balloons.

Anytime someone adds a comment, information technology'll show up in a balloon.

Testify changes inline

To meet changes inline instead of in balloons, do the following:

1. On theReview Tab, selectMarkup Options

2. Point to Balloons and selectShow All Revisions Inline.

   

Proceed Track Changes on

To foreclose others from turning off Rails Changes, lock Track Changes on with a password.

Important:Exist sure to remember the password then you can turn Track Changes off when y'all're ready to accept or reject the changes.

Lock Track Changes with a password

1. On theTools card, selectProtect Certificate.

2. Under Protection, selectProtect document for, and so select Tracked changes

   

3. In theCountersign box, enter a password and select OK.

4. Re-enter your password and select OK.

While tracked changes are locked, you can't turn off change tracking, and you can't accept or decline changes.

Unlock Track Changes

1. On theTools menu, select Protect Document.

2. Nether Protection, uncheck Protect document for.

3. Enter your password and select OK.

Track Changes will however be on, only yous'll be able to take and reject changes.

Turn off Track Changes

• On the Review tab, plough off Track Changes.

Give-and-take stops marking up new changes—simply all of the changes that were already tracked volition still be in the document. For more info, see remove the tracked changes and comments.

Plough tracked changes on or off

When tracked changes are turned on, Word marks any changes made by any authors of the certificate. This is useful when you lot're collaborating with other authors because yous can see which authors made a particular change.

1. Open the document that you want to edit.

2. On the Review tab, under Tracking, select the Runway Changes switch to turn on track changes.

   

   Tips:

   • Each reviewer's changes are displayed in a different color. If there are more eight reviewers, Word will reuses colors.

   • To assign a specific color to your ain tracked changes, on the Word carte du jour, select Preferences, and then under Output and Sharing, select Track Changes . In the Colour boxes, select the color that you want.

   • The reviewer's proper noun, the date and time that the change was fabricated, and the kind of alter that was made (for example, Deleted) also appear in the markup balloons for each change. If you're not displaying markup balloons, this information appears when you lot hover over a change.

   • The Highlight Changes options on the Tools > Rails Changes menu (Highlight changes on screen, Highlight changes in printed document) and the options on the Review tab pop-upwardly menu (Final Showing Markup, Final, Original Showing Markup, Original) are non saved settings. If you don't want tracked changes to display when y'all re-open up the certificate, you need to accept or turn down the changes. If you want a record of the revisions, save a re-create of the document before accepting or rejecting changes.

Show tracked changes or comments past type or by reviewer

You can bear witness or hide a document'due south comments, formatting, insertions, and deletions or view comments for only the reviewers that you select.

• On the Review tab, go toTracking,

• In the Show Markup drib-down list, select the selection that you lot want.

  

  Tip:To display a shaded groundwork behind the expanse where tracked changes or comments appear in the right margin, on the Testify Markup popular-up bill of fare, select Markup Area Highlight. This shaded area also prints with your document to help separate the certificate text from the tracked changes or comments.

Plough off tracked changes in balloons

Past default, insertions, deletions, comments, the reviewer's name, and a time stamp are displayed in balloons that appear in the margins of your certificate. Y'all tin can change your settings to display tracked changes in the body of the document.

1. Become toReview > Tracking, on the Show Markup popular-up menu, select Preferences.

   

2. Do one of the following:

To	Practice this
Display tracked changes in the torso of the document instead of in balloons	Articulate the Use balloons to brandish changes check box.
Hide the reviewer's proper noun and the time and engagement postage stamp in balloons	Clear the Include reviewer, time stamp, and action buttons cheque box.

Annotation:With balloons turned off, commented text is enclosed in brackets, highlighted past a color, and identified by the reviewer's initials. Comments appear in a minor pop-upwardly window when yous residuum the pointer over commented text, except when your document is in publishing layout view.

Change the formatting of tracked changes

You lot can customize how revision mark appear and work in Word.

1. On the Review tab, become toTracking.

2. In the Prove Markup drop-down list, select Preferences.

   

3. Select the options yous want. The following tabular array lists some frequently used formatting options.

To	Do this
Change the colour and other formatting that Word uses to identify changes	Under Markup, select the formatting options that you desire on the pop-upwardly menus.
Bespeak deletions without displaying the text that was deleted	Nether Markup, on the Deletions pop-upwardly menu, select # or ^. Deleted text will be replaced with the character # or ^.
Alter the appearance of changed lines	Under Markup, on the Changed lines and Colors pop-up menus, select the options that you want.
Track text that is moved	Under Moves, select Track moves, and then on the Moved from, Moved to, and Color popular-up menus, select the options that you want.
Change the color that Word uses to mark changes that are made to table cells	Nether Tabular array cell highlighting, on the Inserted cells, Deleted cells, Merged cells, and Carve up cells pop-up menus, select the options that y'all want.

Review tracked changes and comments

Yous tin review and accept or reject each tracked change in sequence, accept or reject all changes at one time, delete all comments at one time, or review the items that are created by a specific reviewer.

1. If revision marks don't appear in the certificate, on the Tools menu, point to Track Changes, select Highlight Changes, and and then select the Highlight changes on screen bank check box.

2. Exercise 1 of the post-obit:

To	On the Review tab, practice this	Then do this
Review the next modify	Under Changes, select Next	Select Take or Pass up.
Review the previous change	Under Changes, select Previous	Select Accept or Reject.
Accept all changes at once	Nether Changes, select the arrow next to Accept	Select Accept All Changes in Document.
Reject all changes at one time	Under Changes, select the arrow next to Refuse	Select Refuse All Changes in Document.
Delete all comments at one time	Under Comments, select the arrow side by side to Delete	Select Delete All Comments in Certificate.
Review items created by a specific reviewer	Nether Tracking, select Prove Markup	Indicate to Reviewers, and then clear all bank check marks except the one adjacent to the name of the reviewer whose changes yous desire to review. To select or articulate the bank check boxes for all reviewers in the list, select All Reviewers.

Annotation:When yous rest the pointer on a tracked modify, a ScreenTip appears that displays the writer'south name, the date and time of the change, and the kind of change that was made.

Impress tracked changes

Tracked changes tin exist useful to include in a printed version of a document.

1. Open the certificate that contains the tracked changes that you want to print.

2. On theFile menu, selectPrint.

3. On the Copies & Pages pop-up menu, select Microsoft Word.

   Tip:If you don't see the Copies & Pages popular-up bill of fare, select the blueish downwards facing arrow to the right of the Printer popular-upwards bill of fare.

4. On the Print What popular-upwards carte du jour, select Document showing markup.

Turn on Track Changes

Y'all can fix Give-and-take for the Web to track changes for all users who are collaborating on the certificate or to track but your changes.

1. On theReview tab, go toTracking.

2. In the Track Changes drop-downward listing, do one of the post-obit:

   • To track merely the changes you lot make to the certificate, selectJust Mine.

     

   • To track changes to the certificate made by all users, select For Everyone.

     

Turn off Rail Changes

1. On theReview tab, go toTracking.

2. In theTrack Changes drop-down list, selectOff.

   
   

Review, accept, or reject changes

Y'all can review each tracked change in sequence and decide whether to accept or reject the change.

1. Click or tap at the beginning of the certificate.

2. On theReview tab, get toTracking.

3. Select Take or Reject. As you accept or reject changes, Word will motility to the next modify.

   

   Tip:To review changes in the certificate without accepting or rejecting them, select Adjacent or Previous.

4. Repeat until you've reviewed all of the changes in your document.

Accept or reject a single change

Rather than move through changes in sequence, you tin have or reject a single modify. When y'all accept or reject the alter, Discussion will not move to the next change in the document.

• Correct-click the change and select the option to take or refuse it.

  

Plough Track Changes on or off (Word for iPad)

1. Tap the Review tab.

2. Tap the command next toTrack Changes to plough Runway Changes on or off.

   

Testify or hide markup (Word for iPad)

1. On the Review tab, tap the Display for Review icon.

   

2. In the Display for Review list, tap the option you want:

   • All Markup (inline) shows the final certificate with tracked changes visible inline

   • No markup shows the final document without tracked changed

   • Original shows the original document with no tracked changes

Show tracked changes by type (Word for iPad)

1. On the Review tab, tap the Display for Review icon.

2. In the Display for Review listing, tap Show Markup.

   

3. In the Show Markup list, tap the option you want:

   • Ink shows or hides any marks made past digital inking in the document.

   • Insertions & Deletions shows or hides inserted or deleted text.

   • Formatting shows or hides formatting changes.

   • Show Revisions in Balloons shows changes in balloons in the right margin.

   • Evidence Only Formatting in Balloons shows only formatting changes in balloons and keeps the other changes as inline tracking.

Show tracked changes by reviewer (Word for iPad)

If there are multiple reviewers for the document, Discussion will testify all changes by default. However, y'all can cull to show only changes made by specific viewers.

1. On the Review tab, tap the Brandish for Review icon.

2. In the Brandish for Review list, tap Show Markup.

3. In the Show Markup list, tap Reviewers.

4. In the Other Authors listing, tap the names of the reviewers whose changes you want to see or tap All Reviewers.

Accept changes (Word for iPad)

1. Tap twice on a alter in the document to select it.

2. On the Review tab, tap the Have icon.

   

3. Do one of the following:

   • TapTake & Move to Side by side to accept the change and move to the next alter in the certificate.

   • TapAccept Deletion, Have Insertion, or Accept Change to accept the selected alter, identified contextually by blazon, and not motility to the next alter in the document.

   • TapAccept All Shown to accept all changes that are visible, just not changes that are hidden. For example, if you lot're viewing only changes made by a specific reviewer, tapping Accept All Shown accepts merely the changes fabricated past that reviewer.

   • TapAccept All to have all changes in the document.

   • TapHave All & Stop Tracking to accept all changes in the document and turn off Track Changes.

4. To move to some other change without accepting or rejecting information technology, tap the Previous or Next icon.

Reject changes (Word for iPad)

1. Tap twice on a change in the document to select information technology.

2. On the Review tab, tap the Rejecticon.

   

3. Do i of the following:

   • TapPass up & Move to Side by side to turn down the change and move to the next alter in the document.

   • TapPass up Deletion, Turn down Insertion, or Decline Change to reject the selected alter, identified contextually past blazon, and not motion to the next alter in the document.

   • TapReject All Shown to refuse all changes that are visible, but not changes that are hidden. For example, if you're viewing merely changes made by a specific reviewer, tapping Reject All Shown rejects but the changes made by that reviewer.

   • TapReject All to reject all changes in the document.

   • TapRejects All & Stop Tracking to decline all changes in the document and turn off Track Changes.

4. To motion to another alter without accepting or rejecting information technology, tap the Previous or Adjacent icon.

Delete comments (Word for iPad)

1. Tap twice on a comment in the document to select it.

2. Tap the Review tab.

   

3. Tap the Delete icon to delete the comment or printing and hold the Delete icon until the Delete listing appears, and then do ane of the post-obit:

   • Tap Delete to delete only the selected comment.

   • Tap Delete All to delete all comments in the document.

4. To movement to another comment without deleting it, tap the Previous or Next icon.

Plough Runway Changes on or off (Word for iPhone)

1. Tap the pen icon at the height to open the ribbon.

2. Tap the Review tab.

   

3. Tap the control next to Track Changes to plow Track Changes on or off.

   

Bear witness or hibernate markup (Word for iPhone)

1. On the Review tab, tap Display for Review.

   

2. Tap the option you want:

   • All Markup (inline) shows the final certificate with tracked changes visible inline

   • No markup shows the terminal document without tracked changed

   • Original shows the original certificate with no tracked changes

Show tracked changes by blazon (Word for iPhone)

1. On the Review tab, tap Display for Review.

2. Tap Prove Markup.

   

3. In the Show Markup list, tap the selection you lot want:

   • Ink shows or hides whatever marks made by digital inking in the document.

   • Insertions & Deletions shows or hides inserted or deleted text.

   • Formatting shows or hides formatting changes.

Evidence tracked changes by reviewer (Word for iPhone)

If there are multiple reviewers for the document, Word will prove all changes by default. Even so, y'all can choose to show merely changes made by specific viewers.

1. On the Review tab, tap Display for Review.

2. Tap Show Markup.

3. Tap Reviewers.

4. In the Other Authors list, tap the names of the reviewers whose changes you lot want to see or tap All Reviewers.

Have changes (Discussion for iPhone)

1. Tap twice on a change in the document to select information technology.

2. On the Review tab, tap Accept.

   

3. Exercise ane of the following:

   • TapHave & Motility to Adjacent to accept the change and movement to the side by side change in the document.

   • TapHave Deletion, Have Insertion, or Accept Change to take the selected modify, identified contextually by type, and not move to the next change in the document.

   • TapAccept All Shown to accept all changes that are visible, merely non changes that are hidden. For example, if yous're viewing just changes fabricated past a specific reviewer, tapping Accept All Shown accepts just the changes made by that reviewer.

   • TapTake All to accept all changes in the document.

   • TapAccept All & Stop Tracking to have all changes in the document and plow off Track Changes.

Reject changes (Word for iPhone)

1. Tap twice on a modify in the document to select it.

2. On the Review tab, tapTurn down.

   

3. Practise 1 of the post-obit:

   • TapTurn down & Move to Next to reject the change and move to the next change in the document.

   • TapPass up Deletion, Refuse Insertion, or Reject Change to reject the selected alter, identified contextually by type, and not move to the next modify in the document.

   • TapTurn down All Shown to reject all changes that are visible, but not changes that are hidden. For instance, if you're viewing only changes made by a specific reviewer, borer Reject All Shown rejects only the changes made by that reviewer.

   • TapReject All to reject all changes in the document.

   • TapPass up All & Stop Tracking to decline all changes in the certificate and plow off Track Changes.

Delete comments (Word for iPhone)

1. Tap twice on a comment in the document to select it.

2. One the Review tab, tap Delete,and and then practise one of the following:

   • Tap Delete to delete only the selected annotate.

   • Tap Delete All to delete all comments in the document.

     

3. To motility to another comment without deleting it, tap the Previous or Side by side icon.

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Source: https://support.microsoft.com/en-us/office/track-changes-in-word-197ba630-0f5f-4a8e-9a77-3712475e806a

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